Bid coordinator – Salford Quays

Full time Permanent MTEC International Ltd in Bid coordinator Email Job
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Job Detail

  • Job Reference Number 161/22
  • Our Client

Job Description

Bid Coordinator
Salford Quays / Media City, Manchester Full time £20 – 24,000 per annum. Royal London Pension, Free Parking, On-Site Gym and many more benefits

Due to an extraordinary period of growth we are currently experiencing and are continuing to forecast, the need for a Bid Coordinator has arisen in the business to coordinate and assist the Bid Team with completions of formal tender bids and proposals for National / Key Accounts, assisting in the continuous development of the Department, including assisting with process improvement projects and bid strategy.

Role Purpose & Accountabilities

The role involves providing support to all affiliated functions to assist the quality and timely completion of proposal submissions – including organising meetings, structuring, and writing proposal content, co-ordinating relevant activities and document management. Co-ordination of responses to supplier/subcontractor and pre-qualification questionnaires (PQQ), and assistance with final tender proposal documentation submission.

Bid Coordination

  • Independently source relevant tender opportunities including monitoring OJEU-regulated portals and monitoring the department email inbox
  • Complete all Approved Supplier Questionnaires (ASQs) and Pre-Qualification Questionnaires (PQQs) as required
  • Assist with the completion all Invitation to Tender (ITT) and Request for Proposal (RFPs) as required, through the creation and coordination of the Work Winning Team
  • Contribute to proposal project timetable including the timely collection of data from various parties including management and internal subject experts
  • Work alongside key stakeholders to manage the case studies and contract references database
  • Seek, review and revise input from the Work Winning Team to support bid responses and pricing methodology
  • Support the Bid Team for the final preparation and delivery of bids to strict deadlines through print, email or portal submission
  • Work alongside all key stakeholders to successfully secure new business and retain existing maintenance contracts through re-tenders and renewals
  • Gather debrief information on bid performance post-contract award / loss
  • Logging and capture of all proposal data in the CRM/CAFM system
  • Strategic Bid Development
  • Independently develop professional relationships with prospects
  • Identify key messages and differentiators for proposals, to inform and implement lessons learned
  • Maintain and continuously develop a ‘Bid Library’ of key information and knowledge
  • Gather debrief information on bid performance post-contract award / loss
  • Logging and capture of all proposal data in the CRM/CAFM system
  • Support in continuous improvement of the bid management process and documentation
  • Support in the continuous development of the Bid Department, generating more efficient ways of working and increasing the success rate of the Department
  • Ability to use a range of tools, methods and search engines, to analyse and assimilate data, such as competitor analysis or customer research

Who we’re looking for

We’re looking for an exceptional and experienced Big Coordinator (or similar) with the ability to quickly grasp the Company’s business activities, operating procedures and processes and gain a good understanding of the industry and marketplaces in which it operates.

  • Writing and Editorial
  • Ability to proofread with an eye for detail
  • Good creative writing skills and good grammar/authoring
  • Collate proposal documents using library/information stores, search engines/corporate directories
  • General
  • Perform all of the above responsibilities accurately, within prescribed timescales and deadlines
  • Deal with any adhoc projects or duties the Line Manager considers reasonable
  • Willingness to continuously look for new and better ways of working, whilst considering the underlining best practice processes
  • Excellent time management; with experience in managing multiple projects with time-critical deadlines
  • A good work ethic and pride in work
  • Strong organisational skills and attention to detail
  • Always acts professionally and ethically, protecting confidentiality of the organisation and customers
  • The importance of putting the customer first and tailoring bid documents to their needs, wants and requirements
  • Ability to persuade, influence and challenge in a constructive manner and identify appropriate solutions
  • Commercial, tender, business development, sales or marketing background
  • Ideally educated to Higher Education level (or equivalent)
  • Ideally have experience working in a bid/proposals management team (or equivalent
  • Confidence to work with Senior Managers
  • Customer focused

What we offer

As part of the team you will have access to some great benefits including:

  • Pension
  • Life Assurance
  • Paid Refer A Friend Scheme
  • Mental Health & Well-being Scheme
  • Employee Recognition Scheme
  • Birthday Holiday
  • Additional Day holiday for each full year of completed service (up to 25 days)
  • Development and progression opportunities

Required skills